New RTO Policy to Roll Out in Three Phases
In an internal memo sent to employees, Microsoft’s Executive Vice President and Chief People Officer, Amy Coleman, outlined the company’s new hybrid work expectations. The RTO policy will begin in February 2026 and be implemented in three phases:
- Phase 1: Begins in Microsoft’s Puget Sound campus in Washington.
- Phase 2: Expands to other U.S. office locations.
- Phase 3: Rolls out to international offices.
The policy requires employees living within 50 miles of a Microsoft office to work on-site at least three days per week.
Why Microsoft Is Pushing for In-Office Collaboration
Coleman emphasized that Microsoft isn’t aiming to return to a pre-pandemic work model but is instead adapting to the new needs of the AI-driven era. She stated that in-person collaboration fuels innovation and productivity, noting:
When people work together in person more often, they thrive — they are more energized, empowered, and they deliver stronger results.
The company believes that working together in real time helps employees “build on each other’s ideas” and achieve better outcomes for customers.
Not About Layoffs, Says Microsoft
Addressing concerns around job security, Coleman clarified that the RTO mandate is not about reducing headcount, but rather about optimizing how employees work together:
This update is not about reducing headcount. It’s about working together in a way that enables us to meet our customers’ needs.
ime to Adjust and Enhanced Workplace Safety
Understanding that the change may be significant for some, Microsoft is providing ample time for employees to prepare for the shift. The company is also investing in upgraded workplace safety and security measures to ensure a productive and supportive environment.
For some of you, this is not a change. For others, this may be a bigger adjustment, which is exactly why we’re providing time to plan thoughtfully,” Coleman wrote.